 |
ZBA Administrative Meeting Minutes
Date: 1/27/16
Meeting began at: 3pm
Members Present: Jonathan Levin, Chair, Stanley Ross, Clerk, Fred Chapman and Susan Cooper
The Board met to discuss the following administrative items:
- Zoning bylaw update: it has been confirmed that the AG has accepted the changes made at town meeting and Maggie Leonard is currently working on updating the printed and online copies.
- FY17 budget: The Accountant has suggested that the Board go to a revolving account. In doing this the application fee needs to be reviewed. The Board felt that the current base application fee of $300 would cover most applicant’s advertising and postage of mailing to abutters however a suggestion was made to lower the filing fee to $100 with the caveat that the applicant must submit a mailing list of the abutters from the Assessor’s Office and at that time the Administrative Assistant will inform the applicant as to what they will owe for the certified mailings, advertising and any other costs incurred. A motion was made to lower the filing fee to $100 with the caveat that the applicant must submit a mailing list of the abutters from the Assessor’s Office and at that time the Administrative Assistant
will inform the applicant as to what they will owe for the certified mailings, advertising and any other costs incurred, the motion was seconded and passed unanimously. This creation of the revolving account would go into effect July 1 but the new filing fee and costs to the applicant will begin immediately.
- The Board agreed unanimously to adopt the Town Accountant’s recommendation to operate through a revolving account for the filing of applications and the fees associated with that. In doing this the Board can lower their line item budget for general expenses such as books, conferences, etc from $2,100 to $500.
- Fred suggested that our current application is a bit vague and needs to be compressed to the issues the Board is dealing with.
- Jon requested that when Melissa sends out the minutes to the Board for review that all members reply with any corrections or with an “approved” if no corrections need to be made. Melissa will re-circulate any minutes that have not yet been approved by everyone.
The hearing concluded at 3:43pm
Submitted by
Melissa Noe, Administrative Assistant
| |
